• The Western Bay of Plenty District Council requires all stallholders to have a health & safety plan. Please submit your H&S plan with your application. A template is available for you to use if you don't have one. See the purple buttons below. Just add/amend as you need or use your own version.  

  • Health & Safety - We will run the event in all weather as long as it is safe to do so.

  • We have a no refund policy for any cancellations due to the Covid-19 pandemic

  • We have vendor packaging expectations so that we can compost our waste instead of sending it to a landfill. This is a requirement for food vendors - please read the Terms & Conditions and/or ring Kelly for further clarification. 

  • The Summer Fair supports those who make and sell quality. This means preference is always given to NZ made, handmade, and high quality

  • There are no pre-booked sites

  • Communication by email is preferred

  • Waihi Beach is a popular destination - please organise your accomodation requirements as early as possible

The Application process

Applications Open/Close:

Applications open from June each year. The last day for applications is 30 November or when all of the stall spaces have been taken. Email notification for applications will be sent to stallholders on our contacts database. If you would like to recieve these notifications please email


Step 1: Download the stallholder Application Pack (CLICK HERE) or click on buttons below, complete and email it back to You will need to include images of your stall/wares.

Step 2: Your application will be processed and if successful you will be emailed and asked to pay your stall fee. Payment is required to secure your stall space.

Step 3: You will recieve your payment confirmation & receipt via email.

Step 4: Further instructions will be sent in the first 2 weeks of December which will have your stall number,   site plan, parking pass etc. This will be sent via email and will arrive before Christmas.

Step 5: The day of the Summer Fair arrives and we all have an amazing day :)

Download me...

Click on the red buttons below to download the forms...

The local council requires all businesses to have a H&S doc. You can use your own, or if you don't have one yet please feel free to use this and amend it to suit your needs.

Stall Fees & OPTIONS

Food Stalls: $180

6 x 6m, non powered

Corner Stalls: $125

3 x 3m

3 x 3 Stalls: $95

6 x 3 Stalls: $165


Please phone Kelly to discuss

There are no refunds for cancellations after the 1st of December.



The Summer Fair aims to grow into a unique experience for the people who come on the day. If you are a musician, magician, juggler, stilt-walker, street performer, comedian or some other type of clever cookie that can amaze and surprise please make contact! 


If you ask me what I came to do in this world, I, an artist, will answer you: I am here to live out loud.” 
― Émile Zola